Definition
An administrative secretary is a person performing secretarial and administrative functions in a company or organization.
Duties and Responsibilities
An administrative secretary must perform the following duties:
• Arrange and coordinate meetings and appointments
• Handle incoming and outgoing correspondences
• Maintain an organized system of records and files
• Manage calendar of activities
• Prepare agenda and minutes of the meeting
• Prepare letters, memoranda, reports and presentations
• Receive and make phone calls
• Receive clients and visitors
Requirements
1. Education
A high school diploma is required to be employed as an administrative secretary. However, advanced skills and training is a plus.
2. Knowledge
An administrative secretary must have a working knowledge of the following:
• Administrative procedures like record-keeping, word processing, presentations, stenography and audio transcription
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
An administrative secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Ability to multi-task
Earnings
The average annual pay is between $20,000 to $50,000, based on the person’s experience, skills and years of service.
For more detailed career guide please visit: Secretary Job description.