Nature of work
A school secretary provides administrative and clerical assistance to school administrators, principals, teachers and other personnel of an educational institution.
Responsibilities
A school secretary may perform the following duties:
• Act as the receptionist
• Handle incoming and outgoing correspondences
• Maintain an organized system of all school-related records and files
• Prepare calendar of activities and schedule of the use of school facilities
• Prepare letters, memoranda, reports and presentations
• Receive and make phone calls
• Schedule meetings and appointments of the administrators and/or principal
• Screen requests, complaints and concerns addressed to the administrator and/or principal
Requirements
1. Education
A high school diploma is required to be employed as a school secretary. Supplemental secretarial courses and training are beneficial.
2. Knowledge
A school secretary must have a useful knowledge of the following:
• Administrative procedures like record-keeping, word processing, presentations, stenography and audio transcription
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills
A school secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Good interpersonal skills
• Ability to multi-task
Earnings
The salary of a school secretary is based on the person’s experience and skills, and the school’s budget. The average annual pay based on studies is $28,120.
For more detailed career guide please visit: Secretary Job description.
Sunday, September 25, 2011
Job Description of a Medical Secretary
Definition
A medical secretary is a person working in the medical profession and commonly employed in the clinics and hospitals. They specialize in medical terms and practices and perform administrative duties to support doctors and other senior medical practitioners.
Duties and Responsibilities
A medical secretary carries out the following duties:
• Act as a receptionist
• Do initial interviews with the patients to be able to give the doctor a hint of the client’s condition
• Handle correspondences
• File and organize patients’ records
• Perform billing and bookkeeping functions, and prepare financial documents
• Receive and place phone calls
• Schedule and confirm doctor and clients’ appointments, testing and consultations
• Transcribe audio recordings into clients’ medical records
Requirements
1. Education
A high school diploma is required to be employed as a medical secretary. Sometimes, an associate’s degree on medical knowledge, with additional training and experience form part of the qualification.
2. Knowledge
A medical secretary must have a practical knowledge of the following:
• Medical jargons and procedures
• Administrative procedures which include record-keeping, word processing, stenography and audio transcription among others
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
A medical secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Basic accounting skills
• Active listening skills
• Ability to make keen observations
• Ability to multi-task
Earnings
The salary of a medical secretary varies depending on the person’s experience and skills, job location and the type of facility where the secretary is employed. The average annual pay based on surveys is $30,000.
For more detailed career guide please visit: Secretary Job description.
A medical secretary is a person working in the medical profession and commonly employed in the clinics and hospitals. They specialize in medical terms and practices and perform administrative duties to support doctors and other senior medical practitioners.
Duties and Responsibilities
A medical secretary carries out the following duties:
• Act as a receptionist
• Do initial interviews with the patients to be able to give the doctor a hint of the client’s condition
• Handle correspondences
• File and organize patients’ records
• Perform billing and bookkeeping functions, and prepare financial documents
• Receive and place phone calls
• Schedule and confirm doctor and clients’ appointments, testing and consultations
• Transcribe audio recordings into clients’ medical records
Requirements
1. Education
A high school diploma is required to be employed as a medical secretary. Sometimes, an associate’s degree on medical knowledge, with additional training and experience form part of the qualification.
2. Knowledge
A medical secretary must have a practical knowledge of the following:
• Medical jargons and procedures
• Administrative procedures which include record-keeping, word processing, stenography and audio transcription among others
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
A medical secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Basic accounting skills
• Active listening skills
• Ability to make keen observations
• Ability to multi-task
Earnings
The salary of a medical secretary varies depending on the person’s experience and skills, job location and the type of facility where the secretary is employed. The average annual pay based on surveys is $30,000.
For more detailed career guide please visit: Secretary Job description.
Job Description of a Administrative Secretary
Definition
An administrative secretary is a person performing secretarial and administrative functions in a company or organization.
Duties and Responsibilities
An administrative secretary must perform the following duties:
• Arrange and coordinate meetings and appointments
• Handle incoming and outgoing correspondences
• Maintain an organized system of records and files
• Manage calendar of activities
• Prepare agenda and minutes of the meeting
• Prepare letters, memoranda, reports and presentations
• Receive and make phone calls
• Receive clients and visitors
Requirements
1. Education
A high school diploma is required to be employed as an administrative secretary. However, advanced skills and training is a plus.
2. Knowledge
An administrative secretary must have a working knowledge of the following:
• Administrative procedures like record-keeping, word processing, presentations, stenography and audio transcription
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
An administrative secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Ability to multi-task
Earnings
The average annual pay is between $20,000 to $50,000, based on the person’s experience, skills and years of service.
For more detailed career guide please visit: Secretary Job description.
An administrative secretary is a person performing secretarial and administrative functions in a company or organization.
Duties and Responsibilities
An administrative secretary must perform the following duties:
• Arrange and coordinate meetings and appointments
• Handle incoming and outgoing correspondences
• Maintain an organized system of records and files
• Manage calendar of activities
• Prepare agenda and minutes of the meeting
• Prepare letters, memoranda, reports and presentations
• Receive and make phone calls
• Receive clients and visitors
Requirements
1. Education
A high school diploma is required to be employed as an administrative secretary. However, advanced skills and training is a plus.
2. Knowledge
An administrative secretary must have a working knowledge of the following:
• Administrative procedures like record-keeping, word processing, presentations, stenography and audio transcription
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
An administrative secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Ability to multi-task
Earnings
The average annual pay is between $20,000 to $50,000, based on the person’s experience, skills and years of service.
For more detailed career guide please visit: Secretary Job description.
Job Description of a Church Secretary: The ABCs
Nature of work
A church secretary works in the administrative office of a church.
Duties and Responsibilities
A church secretary performs the following duties:
• Arrange schedule of board or committee meetings
• Attend and document meetings
• Handle correspondences
• Handle incoming and outgoing phone calls
• Maintain an organized system of records and files
• Organize wedding, baptisms, funerals and other church functions
• Prepare announcements and calendar of activities
• Prepare documents and reports as assigned
Requirements
1. Education
A high school diploma is required to be employed as a church secretary. Advanced skills and training are advantageous.
2. Knowledge
A church secretary must have a working knowledge of the following:
• Church goals, structure, works and operations
• Administrative procedures like record-keeping, word processing, presentations, and audio transcription
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
A church secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Good people skills
• Ability to multi-task
Earnings
The salary of a church secretary differs based on the person’s experience and skills, and the location of the church. The average annual pay is $29,900.
For more detailed career guide please visit: Secretary Job description.
A church secretary works in the administrative office of a church.
Duties and Responsibilities
A church secretary performs the following duties:
• Arrange schedule of board or committee meetings
• Attend and document meetings
• Handle correspondences
• Handle incoming and outgoing phone calls
• Maintain an organized system of records and files
• Organize wedding, baptisms, funerals and other church functions
• Prepare announcements and calendar of activities
• Prepare documents and reports as assigned
Requirements
1. Education
A high school diploma is required to be employed as a church secretary. Advanced skills and training are advantageous.
2. Knowledge
A church secretary must have a working knowledge of the following:
• Church goals, structure, works and operations
• Administrative procedures like record-keeping, word processing, presentations, and audio transcription
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
A church secretary must possess the following skills and abilities:
• Effective communication skills
• Excellent computer and technology skills
• Good people skills
• Ability to multi-task
Earnings
The salary of a church secretary differs based on the person’s experience and skills, and the location of the church. The average annual pay is $29,900.
For more detailed career guide please visit: Secretary Job description.
Job Description of a Corporate Secretary: The ABCs
Nature of work
A corporate secretary is responsible for a corporation’s legal and financial transactions. This person acts as the official record keeper of the corporation and is usually supervised by a corporate executive, such as the President or the CEO.
Duties and Responsibilities
A corporate secretary is expected to perform the following duties:
• Arrange board meetings and notify expected attendees
• Draft contracts and board resolutions
• Keep important records and files
• Prepare letters, reports and presentations
• Take minutes of the meetings
Requirements
1. Education
A Bachelor’s degree is commonly required in order to qualify for the position of a corporate secretary. A legal background, though not essential, will be very helpful in the performance of the duties aforementioned.
2. Knowledge
A corporate secretary must have an extensive knowledge of the following:
• Principles of corporate governance
• Corporate and securities law
• Administrative procedures like record-keeping, word processing, presentations, stenography and audio transcription
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
A corporate secretary must possess the following skills and abilities:
• Strong communication skills
• Excellent computer and technology skills
• Leadership skills
• Mediation or negotiation skills
• Critical thinking
• Ability to multi-task
• Ability to be flexible
• Proactiveness
Earnings
The salary of a corporate secretary is measured based on the person’s experience and skills, and the type, size and location of the corporation where the secretary works. The median annual pay is around $40,000.
For more detailed career guide please visit: Secretary Job description.
A corporate secretary is responsible for a corporation’s legal and financial transactions. This person acts as the official record keeper of the corporation and is usually supervised by a corporate executive, such as the President or the CEO.
Duties and Responsibilities
A corporate secretary is expected to perform the following duties:
• Arrange board meetings and notify expected attendees
• Draft contracts and board resolutions
• Keep important records and files
• Prepare letters, reports and presentations
• Take minutes of the meetings
Requirements
1. Education
A Bachelor’s degree is commonly required in order to qualify for the position of a corporate secretary. A legal background, though not essential, will be very helpful in the performance of the duties aforementioned.
2. Knowledge
A corporate secretary must have an extensive knowledge of the following:
• Principles of corporate governance
• Corporate and securities law
• Administrative procedures like record-keeping, word processing, presentations, stenography and audio transcription
• English language including grammar, spelling and proper use of punctuations
3. Skills and Abilities
A corporate secretary must possess the following skills and abilities:
• Strong communication skills
• Excellent computer and technology skills
• Leadership skills
• Mediation or negotiation skills
• Critical thinking
• Ability to multi-task
• Ability to be flexible
• Proactiveness
Earnings
The salary of a corporate secretary is measured based on the person’s experience and skills, and the type, size and location of the corporation where the secretary works. The median annual pay is around $40,000.
For more detailed career guide please visit: Secretary Job description.
Job Description of a Unit Secretary
Nature of work
A unit secretary provides assistance to doctors and nurses in a certain medical unit or department of a health care facility.
Duties and Responsibilities
• Act as receptionist
• Handle incoming and outgoing correspondences
• Handle light billing and bookkeeping duties
• Keep an organized system of patients’ medical records
• Handle phone calls
• Transcribe doctors’ orders into patients’ medical records
Requirements
1. Education
A high school diploma is required to be employed as a unit secretary. However, some facilities require certified nursing assistant certification or registered nursing license to be able to qualify.
2. Knowledge
A unit secretary must have a working knowledge of the following:
• Medical terminologies
• Health facilities’ admission and registration procedures
• Administrative procedures like record-keeping, word processing, stenography and audio transcription
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills
Following skills are required for a unit secretary
• Effective communication skills
• Excellent computer and technology skills
• Basic bookkeeping skills
• Ability to multi-task
• Ability to work with a team
Earnings
The salary of a unit secretary is determined by the person’s experience and skills, job location and the type of facility where the secretary is employed. The annual pay ranges from $23,000 to $32,000.
For more detailed career guide please visit: Secretary Job description.
A unit secretary provides assistance to doctors and nurses in a certain medical unit or department of a health care facility.
Duties and Responsibilities
• Act as receptionist
• Handle incoming and outgoing correspondences
• Handle light billing and bookkeeping duties
• Keep an organized system of patients’ medical records
• Handle phone calls
• Transcribe doctors’ orders into patients’ medical records
Requirements
1. Education
A high school diploma is required to be employed as a unit secretary. However, some facilities require certified nursing assistant certification or registered nursing license to be able to qualify.
2. Knowledge
A unit secretary must have a working knowledge of the following:
• Medical terminologies
• Health facilities’ admission and registration procedures
• Administrative procedures like record-keeping, word processing, stenography and audio transcription
• Customer service principles and practices
• English language including grammar, spelling and proper use of punctuations
3. Skills
Following skills are required for a unit secretary
• Effective communication skills
• Excellent computer and technology skills
• Basic bookkeeping skills
• Ability to multi-task
• Ability to work with a team
Earnings
The salary of a unit secretary is determined by the person’s experience and skills, job location and the type of facility where the secretary is employed. The annual pay ranges from $23,000 to $32,000.
For more detailed career guide please visit: Secretary Job description.
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